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Terms & Conditions

1. Introduction

1.1 These Terms and Conditions (“Terms”) govern your use of the Rosebery Estate website (“the Website”).

1.2 By accessing, browsing, or using the Website, you confirm that you have read, understood, and agree to be bound by these Terms.

1.3 If you do not agree to these Terms, you must cease using the Website immediately.

1.4 Additional terms may apply to specific services offered by the Estate (e.g., accommodation bookings, event hire, land access permissions). Where applicable, such terms shall be incorporated by reference and shall prevail in the event of conflict.

2. About Rosebery Estates

2.1 The Website is operated by Rosebery Estates (“The Estate”, “we”, “us”, “our”).

2.2 The Estate comprises various properties, landholdings, accommodation units, event venues, and associated services.

2.3 Full contact details are provided in Section 18.

3. Access to the Website

3.1 Access to the Website is provided on a temporary basis. We reserve the right to withdraw, suspend, or amend the Website without notice.

3.2 We do not guarantee that the Website, or any content on it, will always be available or uninterrupted.

3.3 You are responsible for ensuring that all persons accessing the Website through your internet connection are aware of these Terms and comply with them.

4. Acceptable Use

4.1 You may use the Website only for lawful purposes.

4.2 You must not:

  • use the Website in any manner that breaches applicable law.
  • introduce viruses, malware, or other harmful material.
  • attempt to gain unauthorised access to the Website, its servers, or any connected systems.
  • use automated systems (e.g., bots, scrapers) to extract data without our written consent.
  • engage in conduct that may damage the Estate’s reputation or interfere with Website functionality.

5. Accuracy of Information

5.1 While we endeavour to ensure that information on the Website is accurate and up to date, we make no representations, warranties, or guarantees regarding its completeness or accuracy. 5.2 Content is provided for general informational purposes only and should not be relied upon as professional advice.

6. Intellectual Property Rights

6.1 All intellectual property rights on the Website and its content, including text, images, graphics, logos, design elements, downloadable materials, and software, are owned by or licensed to the Estate.

6.2 You may:

  • view pages from the Website.
  • download content for personal, non-commercial use.
  • print extracts for personal reference.

 6.3 You may not:

  • reproduce, modify, distribute, or republish Website content without prior written consent.
  • use Estate trademarks or branding without authorisation.
  • create derivative works based on Website content.

7. User Generated Content

7.1 If the Website permits users to submit content (e.g., reviews, comments, photographs), you grant The Estate a non-exclusive, royalty free, worldwide licence to use, reproduce, and display such content.

7.2 You warrant that any content you submit:

  • is your own original work.
  • does not infringe third-party rights.
  • is lawful and non-defamatory.

7.3 We reserve the right to remove any user-generated content at our discretion.

8. Bookings, Reservations, and Estate Services

8.1 Accommodation

  • All accommodation bookings are subject to availability and confirmation.
  • Prices, minimum stays, and deposit requirements may vary by property.
  • Cancellation policies will be provided at the time of booking.

8.2 Events and Venue Hire

  • Event bookings (e.g., weddings, corporate events, private functions) are governed by separate contractual terms.
  • The Estate reserves the right to refuse or cancel bookings where necessary for operational, safety, or legal reasons.

8.3 Activities and Land Access

  • Access to Estate land for walking, photography, sporting activities, or other purposes may require prior permission.
  • Users must comply with all signage, safety instructions, and applicable Scottish outdoor access laws.
  • The Estate may restrict access during events, maintenance, or adverse conditions.

9. Payments

9.1 Payments for services must be made in accordance with the terms provided at the time of booking.

9.2 We reserve the right to revise prices at any time prior to confirmation.

9.3 Failure to make payment may result in cancellation of services.

10. Third Party Links

10.1 The Website may contain links to third-party websites. These links are provided for convenience only.

10.2 We do not endorse, control, or accept responsibility for third-party content, privacy practices, or services.

11. Security

11.1 We take reasonable measures to safeguard the Website, but do not guarantee that it will be secure or free from defects.

11.2 You are responsible for implementing your own security measures, including antivirus protection.

12. Data Protection and Privacy

12.1 Personal data collected through the Website is processed in accordance with our Privacy Policy.

12.2 By using the Website, you consent to such processing and warrant that all data provided is accurate.

13. Cookies

13.1 The Website may use cookies to enhance user experience.

13.2 Details of cookie usage are set out in our Cookie Policy.

14. Disclaimers

14.1 The Website is provided “as is” without warranties of any kind.

14.2 We do not guarantee that the Website will be error-free, uninterrupted, or free from harmful components.

14.3 Information provided on the Website does not constitute professional, legal, or financial advice.

15. Limitation of Liability

15.1 To the fullest extent permitted by law, the Estate shall not be liable for:

  • loss of profits, revenue, or business.
  • loss of data or corruption of files.
  • indirect or consequential loss.
  • damage arising from reliance on Website content.
  • damage caused by viruses or technological issues.

15.2 Nothing in these Terms limits liability for death or personal injury caused by negligence, fraud, or any liability that cannot be excluded under Scottish law.

16. Indemnity

You agree to indemnify and hold harmless the Estate, its employees, and agents from any claims, liabilities, damages, or expenses arising from your breach of these Terms or misuse of the Website.

17. Changes to the Website and Terms

17.1 We may update the Website and these Terms at any time.

17.2 Continued use of the Website constitutes acceptance of revised Terms.

18. Governing Law and Jurisdiction

18.1 These Terms shall be governed by and construed in accordance with the laws of Scotland.

18.2 Any disputes arising from or relating to these Terms shall be subject to the exclusive jurisdiction of the Scottish courts.

19. Contact Information

For enquiries regarding these Terms, please contact:

Rosebery Estate Partnership

Email: office@roseberyestates.co.uk

Phone: 0131 331 1888

Address: Rosebery Estates Office, Easter Dalmeny Steading, South Queensferry, EH30 9TS.

Rosebery Estates – Venue Hire Terms & Conditions

Applies to all venue bookings across Rosebery Estates, including Rosebery Steading, Rosebery House, and Barnbougle Castle.

1. Your Contract with Us

When you submit a Booking Form, you enter into a contract with Rosebery Estates Partnership for the hire of one of our venues. These Terms & Conditions, together with the Booking Form and the Venue Rules, form the full agreement.

You are responsible for ensuring that all guests, suppliers, and contractors attending your event are aware of and follow these Terms & Conditions.

2. Access to the Venue

  • You and your approved suppliers may access the venue during the agreed hire period.
  • Supplier details must be provided at least 5 business days before the event.
  • Rosebery Estates may refuse access to any supplier acting unreasonably or unsafely.
  • Certain areas of each venue are restricted and must not be entered.
  • Venue capacities vary by location (see Venue Annexes).

3. Payments

Your Booking Form will set out the venue fee and payment schedule. In general:

  • A deposit is required when you sign the Booking Form.
  • Further instalments are due before the event (timing varies by venue).
  • A refundable security deposit may be required.
  • All invoices must be paid within 14 business days.
  • You remain responsible for all payments, even if a third party contributes.

4. Your Responsibilities

During your Hire Period, you agree to:

  • Follow all Venue Rules and ensure your guests and suppliers do the same.
  • Use only the areas included in your booking.
  • Ensure entertainment is approved in writing at least 10 business days before the event.
  • Avoid any activity that breaches licensing laws, safety rules, or emergency procedures.
  • Pay for any damage caused to buildings, grounds, furniture, or equipment.
  • Vacate the venue at the agreed time; late departure may incur additional charges.
  • Confirm your ceremony arrangements (registrar, celebrant, minister) directly.
  • Notify us of any accessibility needs at least 14 days before the event.
  • Hold public liability insurance for the minimum amount stated in your booking form and provide proof on request.

5. Changes or Cancellations by You

If you need to amend your booking:

  • Changes must be requested as early as possible and no later than 6 weeks before the event.
  • Late changes may incur additional charges and cannot be guaranteed.

If you cancel your booking:

  • Cancellation must be made in writing.
  • Your deposit is non‑refundable.
  • Additional cancellation charges may apply depending on how close to the event the cancellation occurs (details provided in your Booking Form).
  • We will always try to re‑let the date; if successful, we may refund part of your payments at our discretion.

Pandemic / Government Restrictions: If government restrictions prevent your event from taking place or significantly reduce attendance, you may request to reschedule within 12 months at no extra cost. If no suitable date is available, we will refund all payments except any irrecoverable costs already incurred.

6. Changes or Cancellations by Rosebery Estates

We may need to amend or cancel a booking if:

  • A Force Majeure Event occurs (e.g., severe weather, fire, national emergency).
  • Part of the venue becomes unavailable.
  • You fail to pay invoices on time.
  • You breach the Terms & Conditions or Venue Rules.
  • You become insolvent or bankrupt.

If we must cancel for reasons beyond your control, we will refund all payments made (except where your deposit is stated as non‑refundable for that venue).

7. Liability

  • Rosebery Estates is not responsible for loss, damage, or theft of personal belongings or vehicles.
  • All vehicles and property are left entirely at the owner’s risk.
  • Nothing in these Terms limits our liability for death or personal injury caused by our negligence or for fraud.

8. Data Protection

We will handle your personal data in accordance with UK data protection legislation.

9. Other Important Information

  • This contract does not create a partnership between you and Rosebery Estates.
  • You may not transfer or assign your booking to another person.
  • Any changes to your contract must be agreed in writing.
  • Scottish law applies, and disputes will be handled by the Scottish courts.
  • Only the parties named in the contract have rights under it.

Annexxe A — Rosebery Steading

  • Capacity: Up to 100 guests (with accommodation limits per cottage).
  • Restricted Areas: Plant room, kitchen, bar store, electrical room.
  • Payment Schedule: 25% on booking, 25% at 9 months, balance at 2 months.
  • Security Deposit: £1,000 + VAT.
  • Late Departure Fees: £500/hr (event spaces), £1,000/hr (accommodation).

Annexxe B — Rosebery House

  • Capacity: Up to 60 guests.
  • Restricted Areas: Bedrooms, attic, wine cellar, office, private storage areas.
  • Payment Schedule: 50% on booking, balance 8 weeks before the event.
  • Parking: Maximum 10 vehicles.
  • Late Departure Fee: £500/hr.

Annexxe C — Barnbougle Castle

  • Capacity: As specified in the Booking Form (typically 120–200 depending on layout).
  • Restricted Areas: Private family areas, offices, storage rooms, and any areas marked as staff‑only.
  • Payment Schedule: As set out in the Barnbougle Booking Form (usually deposit + staged payments).
  • Additional Requirements:
    • All suppliers must be approved in advance.
    • Fireworks, drones, and open flames require written permission.
    • Deliveries and collections must follow the Castle’s access schedule.
  • Late Departure Fee: As specified in the Booking Form.

Last updated: January 2026.